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PORTOBELLO HEARTS

Club Constitution
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Club Constitution

1 The Club shall be called Portobello Hearts Supporters Club
2 The Club shall be non-political, non-sectarian and non-racist.
3 a) The Club shall be governed by a General Committee consisting of the Chairman/woman, Vice-chairman/woman, Secretary, Treasurer and Bus convener. 
b) The committee shall be elected annually 
c) The committee shall have powers to appoint sub-committees as they think necessary. The Chairman/woman, Secretary and Treasurer being ex-officio members of all sub-committees. 
d) The Committee shall co-opt additional members when they feel necessary.
4 The Club shall consist of a limited number of members, the limit to be fixed by the Committee as they feel necessary.
5 The Chairman/woman shall have the right to set a time limit on any debate. He/she shall have a casting vote on all business matters.
6 The Treasurer shall keep a record of all income and expenditure. All money must be paid to him/her for recording purposes. He/she shall submit proper accounts of income and expenditure at the end of each season, to be audited by 2 members appointed at a previous meeting.
7 The Secretary shall keep a clear record of all meetings, he/she shall also keep a register of all Club members as well as an attendance record on all buses.
8 The funds of the Club shall be deposited in the Bank of Scotland plc in the name of 3 trustees ie. Chairman/woman, Secretary and Treasurer. In the event of a Trustee leaving office another shall be immediately appointed.
9 a) Meetings shall be held when required at a venue decided by the committee. 
b) An emergency meeting may be called by the committee at any time. 
c) All committee decisions must be ratified at a business meeting. 
d) The Chairman/woman shall have the power to exclude anyone from meetings should there behaviour be disorderly. 
e) No member shall be entitled to remain or to vote at meetings unless his/her annual subscriptions have been paid for the current year.
10 a) A bus shall be run to all away league games unless insufficient support. 
b) Bus times to be set at the AGM but can be altered at the committees discretion. 
c) All stops on routes going to and returning from games are at the Bus Conveners (or Deputy) discretion. 
d) The Bus Convener (or Deputy) shall be responsible for keeping order on the bus. 
e) All buses to Hearts games outside Scotland must be paid by the members themselves. 
f) No alcohol on bus.
11 Ticket distribution as follows:- Only Members shall be considered. Should there be need for further division, the number of appearances on buses shall be the determining factor.
* PHSC are not responsible for the allocation of loyalty points.
12 At the AGM the Secretary shall conduct a vote amongst the members to decide which player is to receive the 'Player of the Year' trophy. In the event of a tie the trophy shall be shared.
13 Any Member contravening the above rules, guilty of misconduct or of behaviour liable to harm the Club's image at meetings or on buses or at matches shall be summoned by letter to appear before the General Committee at the first subsequent meeting. Anyone failing to appear shall be suspended until they do so. A right of appeal is allowed to the General Committee provided a written statement of intention to appeal is sent to the Secretary within 7 days of the decision. A further right of appeal is allowed to the Executive within 7 days of dismissal of the first appeal.
14 Any alterations to existing rules must be made at the AGM. Members who wish to change the rules must submit their proposal to the Secretary 14 days prior to the meeting, and attend the meeting personally to explain the proposed change.

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